Who’s ready to go on a business trip again after a long period of downtime?
Not many people are jumping at the chance of going on a trip, and that’s usually because trips can be so badly organized, making it very difficult for your employees to look forward to them
It doesn’t have to be that way, business trips happen all the time, and it’s easy to keep everyone on track and point.
Here are six ways to better organize your trips to keep everyone happy.
Airlines have weight limits for many bags, and devices such as company laptops can be very heavy. It’s best to organize your packing across multiple peoples possible to ensure the kit that is required is being taken without overloading a single person’s suitcase.
Think about using packing cubes to organize your packing for easy sorting when you get to the hotel.
Trip management is vital; professional business trip management services can be an absolute lifesaver for keeping everyone on track and on goal. From trip counselors to client managers and apps to keep everyone in touch, a professional business trip management solution is a must.
Many hotels have very limited WiFi, and sometimes that WiFi is barely able to do anything of much use.
Make sure you organize with your trip planner that everyone has adequate access to decent WiFi; this is important for getting work done and for employees to keep in touch with their families.
Will your employees be free to explore in the evening? What’s your alcohol policy? Will you be splitting tickets, some on business class, some in economy class?
It’s worth writing a travel policy in place for your employees, so everyone knows where they stand and what is expected of them while they are representing your business on a trip.
Not all countries take cards, especially cards from accounts not based in that country. It’s worth making sure everyone has some local currency on them, for both business and personal usage.
At this point, it’s also worth ensuring your employees know a spending limit if you will be paying a certain level of expenses and figuring out how you’ll organize is, if they pay first and you pay them back or if you give them a spending card.
All work and no play leads to a miserable trip. It can also increase the likelihood of getting sick or employees feeling overly stressed.
Always make sure you plan some downtime for your employees, let them know what hours they have off, and give some boundaries. If they’re fine to do what they like, let them know if you want them to stay nearby or at least contactable, they need to know this too to make sure you are happy, and they can do their job and look forward to some downtime afterward.